Christian Home Educators of Laurens County By Laws
Article 1 – Name, Purpose, Location
Section 1 – The name of this organization shall be Christian Home Educators of Laurens County (CHELC).
Section 2 – The mission of Christian Home Educators of Laurens County is to provide support, information, and encouragement to home schooling families.
Section 3 – Christian Home Educators of Laurens County is organized exclusively for educational purposes under section 501(c) (3) of the Internal Revenue Code.
Section 4 – The principle office location of Christian Home Educators of Laurens County shall be located in Laurens County in the State of South Carolina. The organization may have any number of offices at such places as the Board may determine.
Article 2 – Membership
Section 1 – The qualifications for membership in this organization are:
- Members must read and affirm the Statement of Faith, the Statement on Marriage, Gender, and Sexuality, and the General Guidelines.
- Members will sign the Membership Agreement stating their affirmation of beliefs and agreement to abide by the General Guidelines.
- Members should be engaged in homeschooling at least one child. Home education should be conducted in accordance with one of the three legal options available in South Carolina.
Section 2 – Membership to the organization is fee-based, requiring annual dues. Dues will be set by the board. The membership year will run from August 1 through July 31. Deadline for fees will be August 31. New or prospective members may pay dues any time upon registration. Dues are not prorated and are not refundable.
Section 3 – Members of the organization shall have the right to one vote per family on matters submitted to a vote of the membership including election of Board members.
Section 4 – Members may be removed from membership voluntarily by letter of request, or by a vote of the Board in the event of a failure to uphold the Membership Agreement.
Article 3 – Meetings
Section 1 – The date of the regular CHELC annual meeting shall be determined by the Board of Directors who will also set the time and place.
Section 2 – Special meetings of CHELC may be called by the Board President.
Section 3 – Notice of all CHELC meetings shall be provided to each voting member, by email, at least 10 days prior to the meeting.
Article 4 – Board of Directors
Section 1 – The business of the organization shall be managed by a Board of Directors comprised of no fewer than four members. The Board is responsible for maintaining the overall policy and direction of the organization. Board members shall receive no compensation (other than reasonable expenses) for their service on the Board.
Section 2 – The Board shall meet at least four times per year at an agreed upon time and location. Board meetings are open to all CHELC members, unless the Board deems it necessary to enter into Executive Session.
Section 3 – All Board members shall serve two-year terms (best efforts will be made to keep terms staggered to provide continuity). Board members may be nominated for re-election after a period of one year.
Section 4 – Any Board member may be removed at any time by a two-thirds vote of all Board members, excluding the member to be removed. In the event a member is absent from three consecutive regular meetings of the Board, without a justifiable medical, business, or personal excuse he / she shall be dismissed from the Board and the vacancy shall be filled as provided herein.
Section 5 – Any Board member may resign at any time by giving notice to the organization.
Section 6 – In the event of a vacancy on the Board (including situations where the number of Board members has been deemed necessary to increase), the directors shall fill the vacancy.
Section 7 – A quorum must be attended by at least seventy-five percent of the Board members before business can be transacted or motions made or passed. If less than a quorum of the Board members is present at any meeting, a majority of the Board members present may move to reschedule and recess the meeting.
Section 8 – Candidates for open Board positions including Officers shall be nominated each spring at a meeting announced by the Board President. Names of qualified volunteers will then be presented to members at a subsequent meeting for election by ballot.
Section 9 – Candidates for Board positions including Officers must be members in good standing who have held membership in CHELC for two consecutive years.
Section 10 – The Offices of the organization shall be President, Vice President, Secretary, and Treasurer. In accordance with the nature of home education, these offices may be held jointly by husband and wife. All Offices receive only one vote on matters put to a vote by the Board. Responsibilities of the Offices are as follows:
- President – shall convene regularly scheduled Board meetings and shall preside or arrange for other officers to preside at each meeting in the following order: Vice President, Secretary and Treasurer.
- Vice President – shall fulfill responsibilities of the President in his / her absence. VP shall also maintain the Support Positions List and report to the Board as needed on activities and opportunities.
- Secretary – shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, and distributing copies of minutes. He / she shall also collect member applications, provide up to date membership information. The Secretary shall also provide updated information to the administrator of the organization’s web site and also to any administrator of social media sites.
- Treasurer – shall make a report at each Board meeting. The treasurer shall assist in the preparation of the budget, help develop fundraising plans, and make financial information available to CHELC members.
Article 5 – Friday Forum
Section 1 – The Friday Forum Director will be appointed by the Board of Directors and shall be an
Ex Officio member of the Board.
Section 2 –Responsibilities will include:
- Setting the schedule of classes and teachers each year
- Working with the Board to secure a meeting place and determining the annual facilities fee
- Overseeing the Friday Forum activities
- Attending Board meetings
Article 6 – IRS 501(c)(3) Tax Exemption Provisions
- Upon the dissolution of Christian Home Educators of Laurens County, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose.
- Christian Home Educators of Laurens County is organized exclusively for charitable, religious, educational, and/or scientific purposes under section 501(c)(3) of the Internal Revenue Code. No part of the net earnings of Christian Home Educators of Laurens County net earnings shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
- No substantial part of the activities of Christian Home Educators of Laurens County shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
- Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Article 7 – Amendments
Section 1 – These By-laws may be amended when deemed necessary by a seventy-five percent majority vote of the members. Proposed amendments must be submitted to Board President and sent along with regular board meeting notices.